CQC-ready policies, in minutes
Draft, sign off and evidence every policy in one place. Stay inspection-ready.
No setup fees · ICO-registered
Built for UK care homes, supported living and domiciliary teams.
Alerts, sign-offs and audit trails in one place.
Real-time alerts
Get notified before a policy expires or when a staff member misses a mandatory sign-off.
Staff sign-offs
Automated tracking of who has read and acknowledged every policy update.
Audit trails
Generate one-click reports for inspectors. Show exactly when a policy was updated, who approved it, and who read it.
The same job, with a lot less of your week.
From scattered files to inspection-ready.
Import or draft
Upload your Word and PDF policies, or start from a template. Everything lives in one editor.
Tailor to UK guidance
AI drafts and checks each policy against current CQC guidance.
Assign & acknowledge
Send each policy to the right staff by site or role, and track every signature.
Monitor change
When CQC guidance changes, a plain-English alert flags the policies it affects.
Export the evidence
One click turns the record into a clean audit trail, ready for the visit.
One platform for your policies, people and proof
Write policies, assign them to staff, and export the proof without leaving HeroDocs.
Intuitive policy editor
A document editor made for care policies, with version history included.
AI-assisted drafting
Turn a blank page or rough draft into a complete, guidance-aligned policy in seconds.
PDF & Word export
Export any policy as a polished PDF or Word file, ready to hand to an inspector.
Acknowledgements tracked
See who's read and signed each policy. Reminders chase the rest.
Real-time regulatory alerts
The day CQC updates its guidance, affected policies are flagged in plain English. Nothing missed before inspection.
Team management & roles
Invite your team and set permissions by role. Managers see their service; head office sees every site.
Audit-ready evidence trail
Every version, sign-off and change is timestamped automatically. The proof is one export away.
Custom company branding
Add your logo and house style so every policy and export looks like it came from your organisation.
Trusted by care teams
Inspection prep used to mean digging through binders and shared drives. With HeroDocs every policy is current, signed and one click from an audit trail, so we walk into a CQC visit calm, not scrambling.
Simple pricing that scales with your team.
£50 per admin, £4 per staff member. Switch to annual and save 20%.
1 admin × £50 + 1 staff × £4
No setup fees · Cancel anytime · 14-day free trial
Everything included
Build
- 150+ compliance templates
- AI-assisted drafting
- PDF & Word export
Prove
- Unlimited acknowledgement sends, at no extra cost
- Real-time regulatory alerts
- Full audit trail
Prices include VAT · Questions? See the FAQ →
Frequently asked questions
What happens if we fail an inspection?
HeroDocs gives you the audit trail inspectors ask for: every policy version, every staff sign-off, every regulatory change you acted on, all timestamped. You walk in with evidence instead of explanations.
Is our data safe?
Yes. HeroDocs is ICO-registered, GDPR-compliant and SSL-secured. We protect your account with two-factor authentication, keep full session logs, and let you export your data at any time.
Can I import our existing policies?
Yes. Upload your current Word or PDF policies and HeroDocs will bring them in, keeping your wording but adding version tracking, staff sign-off, and an audit trail on top.
Do you offer a free trial?
Yes. 14 days of full access to every feature. Cancel anytime before the trial ends and you won't be charged. If HeroDocs isn't right for your service, just cancel, no questions asked.
How much does HeroDocs cost?
£50 per admin and £4 per staff member, per month, with 20% off if you pay annually. Everything is included: 150+ templates, AI drafting, regulatory alerts, staff acknowledgements, and a full audit trail. No setup fees, cancel anytime.
Can I cancel anytime?
Yes. Cancel from your billing settings in one click. If you cancel mid-cycle, you keep access until the end of the paid period. No exit fees, no lock-in.